Travel Advance Request

Important: Deadlines and required forms to fill out are dependent upon who pays for an item: UCSB or the individual person. Travel purchases are divided into two categories:

1) those made with money advanced by UCSB (university advances);

2) those made out of pocket by an individual.

 

To obtain a university advance, you must fill out the form TRAVEL ADVANCE REQUEST.

·Advances cannot be issued more than 30 days prior to start of trip.

 

·Advances must be cleared by a travel voucher within 20 days after completion of the trip.

·Please keep in mind that a travel advance is not only money issued to you for trip expenses but also money issued in your name to pay airfare, registration fees, housing deposits, etc.

·Even when the money does not come to you directly, you, as the traveler, are still responsible for clearing out the advance. Even when the expense was paid directly by ISBER, it is the traveler’s responsibility to obtain the necessary receipt to clear out the advances.

·Subsequent advances will be denied pending completion of a travel voucher for uncleared advances.

 

·After 120 days, outstanding advances will be reported to the IRS and thus subject to taxes.