·Travelers are asked to report actual, out-of pocket expenses and may be reimbursed up to the $64/day limit.
·Subsistence costs are no longer broken down into separate allowances for breakfast, lunch, dinner and incidentals
·Expenses above the $64/day
allowance will not be reimbursed, and partial days will be reimbursed for the
amount claimed by the traveler up to the maximum allowance.
·Please note that while you are not required to have original receipts for food, you must fill out the Meal Log to breakdown your expenses. You cannot simply claim the per diem rate without specifying how much was spent at each meal.
·A traveler may claim up to $64 for every 24-hour period.
The $64 rate is used for travel within the 48 contiguous
Domestic travel (48 contiguous U.S.
Meals: $64/day
for a 24 hour period
Receipts are not required unless meals have
been purchased for group members and the traveler is claiming reimbursement. A
traveler cannot claim the straight meal rate for other people. Travelers are
expected to report the exact amount spent for meals. Per UC Policy, we cannot reimburse for any
alcohol purchased.
Lodging
Receipts are required. Lodging
costs are reimbursed per receipts. When a traveler lodges with friend(s) or
relative(s) while on official UC business, the cost of a gift to the
host/hostess may be reimbursed up to $75 in lieu of lodging. Receipt is
required for a gift of $25 or more. One reasonably brief, non-emergency
personal telephone call to home per day may be reimbursed to travelers. Some
Foreign travel (including Alaska ,
Hawaii and all the US
Reimbursement based on Department
of State per diem rates. Rates vary by city and are obtained by calling x5697
or x5021. Rates can also be obtained directly via the Word Wide Web at the
following address: http://www.state.gov/m/a/als/prdm/. Actual expenses may be
reimbursed per receipts up to a maximum of 150% of the per diem rate.
Long -Term and/or Non-Commercial
* Long-Term: 30 days or more in
one location or when weekly or monthly rates may be obtained.
Non-Commercial: When facilities
other than commercial are used, such as house trailer, field trips, camping,
etc.
* 1. Domestic: maximum $47/day for
meals and lodgings - lodging receipts are required, except for non-commercial
* 2. Foreign: maximum 55% of Department of
State per diem rates.