Per Diem Rates

                                                                                                                                                                            

·Travelers are asked to report actual, out-of pocket expenses and may be reimbursed up to the $64/day limit.

·Subsistence costs are no longer broken down into separate allowances for breakfast, lunch, dinner and incidentals

·Expenses above the $64/day allowance will not be reimbursed, and partial days will be reimbursed for the amount claimed by the traveler up to the maximum allowance.

·Meals and incidental expenses for travel less than 24 hours in duration CANNOT be reimbursed.

·Please note that while you are not required to have original receipts for food, you must fill out the Meal Log to breakdown your expenses. You cannot simply claim the per diem rate without specifying how much was spent at each meal.

·A traveler may claim up to $64 for every 24-hour period. The $64 rate is used for travel within the 48 contiguous U.S. states lasting less than 30 days.

 

Receipts are not required unless meals have been purchased for group members and the traveler is claiming reimbursement. A traveler cannot claim the straight meal rate for other people. Travelers are expected to report the exact amount spent for meals. Per UC Policy, we cannot reimburse for any alcohol purchased.

Receipts are required. Lodging costs are reimbursed per receipts. When a traveler lodges with friend(s) or relative(s) while on official UC business, the cost of a gift to the host/hostess may be reimbursed up to $75 in lieu of lodging. Receipt is required for a gift of $25 or more. One reasonably brief, non-emergency personal telephone call to home per day may be reimbursed to travelers. Some California cities grant exemption from California Transit Occupancy Tax to UC travelers.

 

Reimbursement based on Department of State per diem rates. Rates vary by city and are obtained by calling x5697 or x7281. Rates can also be obtained directly via the Word Wide Web at the following address: http://www.state.gov/m/a/als/prdm/. Actual expenses may be reimbursed per receipts up to a maximum of 150% of the per diem rate.

 

* Long-Term: 30 days or more in one location or when weekly or monthly rates may be obtained.

Non-Commercial: When facilities other than commercial are used, such as house trailer, field trips, camping, etc.

* 1. Domestic: maximum $47/day for meals and lodgings - lodging receipts are required, except for non-commercial

* 2. Foreign: maximum 55% of Department of State per diem rates.